Manage every member without managing another spreadsheet
Keep student profiles, memberships, waivers, attendance and academy activity together in one system built specifically for BJJ gyms.
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Your roster should tell you more than a list of names
When membership details, attendance, waivers and promotion history live in different systems, simple questions become difficult to answer. iRoll BJJ gives you one reliable place to understand each member and their relationship with your academy.
How member management works
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Add members one at a time, or import them from a spreadsheet.
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Assign membership plans.
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Invite them to the academy with an automated email.
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Track attendance and academy activity from one profile.
What you get
For the academy
- See active, trialling, paused and former members.
- Keep membership and attendance information together.
- Find the information coaches need without searching through spreadsheets.
- Identify members whose attendance has dropped.
- Invite members into the academy app.
- Keep academy administration connected to the student experience.
For your members
- Get invited straight into the academy app.
- Keep their profile, membership, timetable, check-ins and attendance in one place.
- Access academy and training app features without a separate personal subscription.
Member management FAQs
Yes. Upload a CSV or Excel file with each member's email, plus optional name, phone, date of birth, belt, stripes and notes, and iRoll BJJ sends them an invite.
Academy admins manage the roster and member details, and coaches can be given access to the academy so the right people see consistent member information.
Yes. You can see active, trialling, paused and former members, so your roster reflects the real state of your academy.
A member record built for BJJ
A BJJ member is more than a billing line. iRoll BJJ keeps belt rank, attendance and membership on the same profile, so the way you manage members reflects how a Jiu Jitsu academy actually runs, not a generic fitness CRM.
Works better together
Guides
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How to Track Attendance at a BJJ Gym
A practical guide to tracking BJJ gym attendance, from coach-led check-in to member self-check-in, and how to use the data for retention and grading.
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BJJ Member Retention: How to Spot Students at Risk of Leaving
By the time a BJJ member cancels, they've often already stopped training. The attendance signs to watch, when to get in touch, and a simple weekly follow-up habit for academy owners.
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Spreadsheets vs BJJ Gym Management Software: When Is It Time to Switch?
A practical guide to deciding when spreadsheets still work for your BJJ academy and when dedicated gym management software becomes worth the move.